Leadership & Team Management

• Lead and manage the site administration team, ensuring high‑quality support is consistently provided.
• Oversee day‑to‑day office operations to ensure the construction delivery teams receive timely and effective administrative support.

Administrative Coordination

• Support construction meetings by preparing minutes, tracking actions, and ensuring follow‑up.
• Schedule and organise meetings, including room bookings and refreshments.
• Collect visitors from Security and ensure safe escort to their designated work areas.
• Deliver office area inductions for all permanent staff and visitors.

Office Operations & Logistics

• Coordinate deliveries to the office and work areas.
• Maintain notice boards and ensure information is current and clearly displayed.
• Manage printing, photocopying, and document preparation as required.
• Maintain office stationery levels and oversee outgoing post, including recording special deliveries.

Workforce & Onboarding Support

• Assist with registering new starters on Kronos and support onboarding processes.
• Maintain desk allocation information and submit monthly updates to the client.
• Keep the whereabouts sheet for the site team accurate and up to date.
• Ensure team members remain compliant with mandatory training and maintain an up‑to‑date training matrix.

Cross‑Functional Collaboration

• Work closely with site facilities teams on office upgrades, repairs, and general maintenance.
• Support purchasing activities, including raising purchase orders.
• Attend workshops and training sessions to enhance administrative capability.
• Carry out additional tasks as directed by Site Leads to support project needs.